Questions from Resident

What would trigger council to make an amendment to meeting minutes that had been reviewed, approved, and adopted by them 7 months ago?

According to the Jan 21, 2025 meeting minutes:

June 4th, 2024 Minutes Amendment: CAO noted that there was a discrepancy in June 4th minutes, motion # 2024/162-A was not reflected in the minutes. 

Motion was put to the table, as per scribe.
Motion was brought by Councillor Smith, seconded by Deputy Mayor Stagg and voted by ALL.
Councillor Hoyles declared conflict and exited chambers.

RESOLUTION 25/37 - DAWN STAGG/ANDY BEST
Be it resolved to amend June 4th Council meeting minutes to include motion number 24/162-A, as presented at June 4th meeting.
In Favour 6: Mayor Tiller, Deputy Mayor Stagg, Councillors: P. Vincent, C. Smith, A. Best, B. Tucker
Opposed 0:
Abstaining 0: 
RESOLUTION CARRIED

The June 4, 2024, meeting minutes show as amended and include the following motion as outlined above.

MOTION 24/162 A - CHERYL SMITH/DAWN STAGG 
Be it resolved to proceed with suggested Commercial lease agreement for Beothic arena canteen, with possible changes as discussions take place.
In Favour 7: Mayor Tiller, Deputy Mayor Stagg, Councillors: C. Smith, P. Vincent, B. Tucker, A. Best, K. Hoyles
Opposed 0:
Abstaining 0: 
MOTION CARRIED

Why would it take 7 months to realize that this motion was missing?

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Location: New-Wes-Valley, NL, Canada

Comments

  1. AnonymousApril 12, 2025 at 6:20 PM

    This seems strange why did it take 7 months to recognize this? Aren’t the minutes reviewed by all of council after each council meeting before being published? Why was it not caught then?

    ReplyDelete
  2. AnonymousApril 12, 2025 at 7:26 PM

    Good question

    ReplyDelete
  3. AnonymousApril 12, 2025 at 8:01 PM

    They needed the amendment to cover their asses because someone started asking questions.

    ReplyDelete
  4. AnonymousApril 14, 2025 at 12:29 PM

    Amending meeting minutes that have already been reviewed, approved, and adopted is generally triggered by the discovery of errors or omissions. Here are some common reasons:

    1. Errors in the Record. If factual inaccuracies are found, such as incorrect dates, names, or decisions, the council may need to correct these to ensure the official record is accurate
    2. Omissions: If important information or decisions were left out of the minutes, these omissions need to be addressed to provide a complete and accurate record
    3. Legal or Compliance Issues: If the minutes do not comply with legal requirements or organizational bylaws, amendments may be necessary to rectify this
    4. Clarifications: Sometimes, additional context or clarification is needed to accurately reflect the discussions and decisions made during the meeting

    ReplyDelete
    Replies
    1. AnonymousApril 14, 2025 at 2:54 PM

      I am sure making amendments is needed from time to time; no question about that…..

      However taking 7 months to add a missing motion that just by some magical chance impacts a situation that was being questioned. 🤔 Seems like quite a coincidence.

      Do you have any other examples of meeting minutes being amended? I couldn’t see any other examples of this myself.

      Delete
    2. AnonymousApril 14, 2025 at 6:45 PM

      Maybe it is a coincidence but assuming so is not as scandalous as it's done with ill intent.

      Delete
    3. New-Wes-Valley CitizensApril 14, 2025 at 11:07 PM

      Thank you for that information, Anonymous. Can you tell us where that information is taken from? Does it come from a specific text that you can give us a link to?

      Delete
    4. AnonymousApril 16, 2025 at 3:35 PM

      You are welcome for the information, blog master. This information was taking from the internet and yes, it is text and there is a link. The link is blogmaster is anonymous.com.

      Sincerely,

      Anonymous

      Delete
    5. New-Wes-Valley CitizensApril 16, 2025 at 3:43 PM

      Excellent- that comment genuinely made me laugh out loud.

      Delete

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